The admin work, handled.
Booking meetings, chasing follow-ups, drafting the same letters, keeping the calendar straight — Gwen carries the administrative load and runs it your way, tuned to your preferences and your company.
Nothing goes out without your say-so — you set the rules
Running on 650+ workstations
Admin is the job everyone does and nobody was hired for.
Six emails to find one time that works. Then somebody cancels, and the whole dance starts again.
The ball gets dropped not because anyone's careless — because it's buried under forty other emails.
The same letter, the same fields, the same template — typed out again like it's the first time.
- Email three people asking for times 2m 30s
- Read four replies that don’t overlap 5m 45s
- Propose two more options 2m 20s
- One declines — go round again 3m 35s
- Send the invite, book the room 1m 50s
“Find 30 minutes with Sarah and Dave this week.”
✓ Thursday 10:30 works for all three. Invites sent.
Like a great assistant — one the whole team shares.
Scheduling that sorts itself
Tell her who and roughly when. She finds the time, books the room, sends the invites — and re-juggles everything when someone cancels.
Follow-ups that never slip
She remembers who owes you an answer and nudges at the right moment — so nothing dies quietly in an inbox.
Documents drafted for you
Letters, quotes, summaries and standard forms drafted in your tone, from your templates — ready for you to check and send.
Meeting prep, done before you sit down
The agenda, the history, the numbers you'll be asked about — pulled together and waiting for you before the meeting starts.
Your hours. Your tone. Your rules.
No meetings before nine. Fridays kept clear. Emails signed the way you sign them. She learns it once and sticks to it.
You decide what she can do on her own and what waits for your go-ahead. Nothing leaves the building without the sign-off you've set.
Set up around how your business actually runs — your calendar, your templates, your people — by our own in-house team.
Fifteen minutes, and we'll show you Gwen working.
No slides. We'll open her on a real machine and you can throw problems at her.
Or call us at 778-902-4330.